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Selston Parish Council > Documents > Minutes 2023 > Minutes from Meeting 22 May 2023

Minutes from Meeting 22 May 2023

Minutes 2023 Uploaded on December 3, 2025
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Minutes of Annual Meeting of the Parish Council held on Monday, 22 May 2023 at 7.30pm at Old Council Offices.

Present:

 

Cllr Hazel Bethell

Cllr Jed Bethell

Cllr Paul Easom

Cllr Mick Garner

Cllr Julie Gregory

Cllr Arnie Hankin

Cllr Richard Harrell

Cllr Susanne Holmes

Cllr Brian Jackson (Chair)

Cllr Sue Jackson

Cllr Samantha Limb

Cllr Dave Martin

Cllr Joe O’Byrne

Cllr Paula Pilgrim

Cllr Deborah Roe

Cllr Dennis Wilson

 

 

Apologies:

Cllr Duncan Deaves – personal

Cllr Andy Gascoyne – personal

 

Also present: –

Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk) and 2 members of the public

 

  1. Declarations of Office to be signed – All Declarations of Office had been signed prior to the meeting.

 

  1. To elect Chair of the Council and to receive the Chair’s Declaration of Acceptance of Office

RESOLVED: Cllr B Jackson was elected as Chair of the Parish Council and signed the Acceptance of Office

 

  1. To elect Vice-Chair of the Council and to receive the Vice-Chair’s Declaration of Acceptance of Office

RESOLVED: Cllr P Easom was elected as Vice-Chair of the Parish Council and signed the Acceptance of Office

 

  1. To consider the timescale for signing of outstanding Declarations of Office from persons who were elected at the uncontested election on 4th May 2023 – No action required

 

  1. To receive apologies for absence

Apologies were received as above

 

  1. To receive declarations of interest from Councillors – None

 

  1. To determine which items of the agenda, if any, should be taken with the public excluded – None

 

  1. Update on the 3 Councillor vacancies within the Selston ward following uncontested election on 4 May 2023

The Clerk informed that notice of the 3 vacancies was posted on 9th May 2023. The closing date is Friday, 16th June 2023 and co-option will hopefully be at the June meeting on Monday, 26th June 2023. It was also noted that none of the vacancies have or will be filled prior to the full Council at that meeting.

 

  1. Police report

There was no police representative at the meeting, but an email report had been received from PC Snowdon which had been circulated to Councillors.

 

  1. Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation. Members of the public will need to start by stating which item they are addressing the Council on.

 

A resident raised concerns about the poor state of the roads and pavements within the parish. It was agreed for the Clerk to write to the portfolio holder at Nottinghamshire County Council to raise the matter and to request a timeline for when works will be done.

 

  1. To approve the minutes of the Selston Parish Council meeting held on 24 April 2023

RESOLVED: To accept the minutes of the meeting held on 24 April 2023 as a true record

 

  1. To review and re-adopt Standing Orders

RESOLVED: To re-adopt the Standing Orders

 

  1. To review and re-adopt the Financial Regulations

RESOLVED: To approve and re-adopt the amended Financial Regulations.

 

  1. To review and re-adopt any changes to Internal Controls

RESOLVED: To approve and re-adopt the amended Internal Controls, as circulated on 19th May 2023.

 

  1. To review and approve the Risk Management

RESOLVED: To approve the amended Risk Management, as circulated on 19th May 2023.

 

  1. To review and re-adopt the LGA Members’ Code of Conduct

RESOLVED: To re-adopt the Members’ Code of Conduct

 

  1. To review and re-adopt the Complaints Procedure Policy

RESOLVED: To re-adopt the Complaints Procedure Policy

 

  1. To review and re-adopt the policy regarding social media

RESOLVED: To re-adopt the current Social Media policy

 

  1. To review and re-adopt the following policies: – Media, Equal Opportunities, Lone Working, Data Protection, Data Breach, General Privacy, Subject Access Requests, Records Retention, Dignity at Work/Bullying and Harassment

RESOLVED: To re-adopt all the above policies without any amendments

 

  1. To re-adopt and sign Security Compliance Checklists within 28 days of this meeting

RESOLVED: To re-adopt the Security Compliance Checklists

 

  1. To review Committee Structures and appoint Councillors to serve on Committees and other bodies

The following Committee personnel were agreed.

 

Allotment Representatives – Cllrs P Easom and J Bethell.

HR Panel – Cllrs S Jackson, D Deaves, D Wilson and S Holmes.

Strategic Planning & Finance Committee – Cllrs S Jackson and P Pilgrim (Jacksdale). Cllrs D Deaves and R Harrell (Selston). Cllrs J O’Byrne and D Martin (Underwood). Chair & Vice Chair of the Parish Council.

Environment/Recreation Grounds (inc litter picking) – Cllrs M Garner, S Limb, J Gregory, J O’Byrne, P Pilgrim and R Harrell.

Grants Committee – Cllrs S Jackson, J O’Byrne, M Garner and S Limb.

Nominated Trustees for Selston Parish Village Halls Charity (up to 9 Councillors) – Cllrs S Limb, S Jackson, P Easom and J O’Byrne. The remaining positions will be looked at in October 2023.

Press Release – Cllrs H Bethel and R Harrell to approve

Parish Council’s representative for ADC Standards Committee – Cllr D Deaves

Lead for Westwood Local Committee – Cllr M Garner

Lead for Jacksdale Lighting Committee – Cllr J Gregory

Lead for Underwood Lighting Committee – Not filled. To be further considered by the Parish Council

Lead for Selston Lighting Committee – Not filled. To be further considered by the Parish Council

 

  1. To consider correspondence received – No action required

 

  From Item Emailed
1 RFCA Coronation Invitation – Nottinghamshire 20/4/23
2 NALC NALC Newsletter 20/4/23
3 NCC LGPS: Funding Strategy Statement consultation 27/4/23
4 Notts ALC Chair Skills Course – June and July 27/4/23
5 ADC Community meal update – Foodcycle, Sutton 27/4/23
6 NALC NALC Newsletter 27/4/23
7 RFCA Coronation Invitation 28/4/23
8 Notts ALC VAT Guidance on Coronation Celebrations etc 28/4/23
9 NCC Trees for Climate – can you help us spread the word 5/5/23
10 NALC Star Council Awards 2023 5/5/23
11 Westwood Local Letter of thanks to the Parish Council for the donation towards the Kings Coronation events and for the personnel support provided 15/5/23

 

  1. To consider and approve the April accounts as circulated

RESOLVED: To accept the accounts as circulated

 

  1. To agree new bank mandates for May 2023 onwards

It was agreed to add Cllr P Easom to the Virgin mandate

It was agreed to add Cllrs P Easom, D Wilson and H Bethell to the HSBC mandate

 

  1. To authorise Regular Payments List for 2023/24, including direct debits

RESOLVED: To authorise regular payments list for 2023/24 as circulated by the Clerk on 19th May 2023.

 

  1. To set the Chairman’s Allowance

RESOLVED: To set the Chairman’s Allowance at £700 for 2023/24

 

  1. Review of expenditure incurred 2022/23 and set an amount for S.137 donations for 2023/24

The Clerk had previously circulated a detailed list of the expenditure for the budget code covering S.137 expenditure for 2022/23. No questions were raised.

RESOLVED: To set the S.137 budget for 2023/24 at £4000

 

  1. To note the Internal Audit report 2022/23 – noted

 

  1. Approval and signing of Annual Governance and Accountability Return 2022/23 – Section 1

The Clerk went through the whole of Section 1 of the AGAR, to ensure that the Parish Council fully understood what was being approved.

RESOLVED: Section 1 of the AGAR was approved and signed by the Chair

 

  1. Approval and signing of Annual Governance and Accountability Return 2022/23 – Section 2

The completed Section 2 of the AGAR had been circulated to all Councillors on 19th May 2023.

RESOLVED: Section 2 of the AGAR was approved and signed by the Chair

 

The Clerk was thanked for her work on this.

 

  1. To note issue of the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return 5 June 2023 to 14 July 2023 – Noted

 

  1. To consider pending Planning Applications

 

Ref. No. Location and Proposal Comments by
V/2023/0090 The Royal Oak, 29 Palmerston Street, Westwood

Change of Use of Agricultural Land to Carpark

*Re-consultation due to revised description/details or drawings*

 27/4/23
V/2023/0234 25, Stoney Lane, Selston

Two Storey Side Extension, Single Storey Front and Rear Extension

 12/5/23

 

There were no comments in relation to the pending planning applications.

 

  1. To approve a program of scheduled meeting dates for monthly Parish Council meetings

RESOLVED: To continue with the last Monday of the month for scheduled Parish Council meetings and for these to be held at 7.30pm at the Old Council Offices.

It was agreed that a schedule of meetings up to and including April 2024 will be published and circulated.

The next meeting will be held at the Old Council Offices, Selston on Monday, 26th June 2023 at 7.30pm.

 

Meeting closed at 8.47 pm