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Selston Parish Council > Documents > Minutes 2023 > Minutes from Meeting 25 September 2023

Minutes from Meeting 25 September 2023

Minutes 2023 Uploaded on December 3, 2025
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Minutes of Meeting of the Parish Council held on Monday, 25 September 2023 at 7.30pm at Old Council Offices.

Present:

 

Cllr Hazel Bethell

Cllr Jed Bethell

Cllr Paul Easom (Vice Chair)

Cllr Mick Garner

Cllr Susanne Holmes

Cllr Brian Jackson (Chair)

Cllr Sue Jackson

Cllr Samantha Limb

Cllr David Martin

Cllr Paula Pilgrim

Cllr Deborah Roe

Cllr Steve Whyles

Cllr Dennis Wilson

 

 

Apologies:

 

Cllr Duncan Deaves – family matter

Cllr Andy Gascoyne – ADC meeting

Cllr Julie Gregory – ADC meeting

Cllr Arnie Hankin – ADC meeting

Cllr Richard Harrell – unwell

Cllr Dawn Justice – ADC meeting

Cllr Rob Limb – work commitments

Cllr Joe O’Byrne – personal matter

 

 

Also present: –

Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk) 4 members of the public

 

  1. To receive apologies for absence

Apologies were received as above

 

  1. To receive declarations of interest from Councillors

Cllr M Garner – item 22 pecuniary

Cllr S Jackson – items as a Trustee non pecuniary

Cllr S Limb – item 22 pecuniary

Cllr D Martin – items 8, 9, 19 and 20 all non-pecuniary

Cllr D Wilson – item 21 pecuniary

 

  1. To determine which items of the agenda, if any, should be taken with the public excluded

RESOLVED: (1) To move item 17 (Update on land dispute and consider next steps) to ‘Confidential’ due to this being a legal dispute with the potential of confidential information being disclosed relating to an individual.

 

(2) To move item 23 (To note the resignation of the Old Council Offices Caretaker) to ‘Confidential’ due to the potential of confidential information being disclosed relating to members of staff.

 

  1. Police report

There was no police representative present at this point in the meeting and no report received.

 

Cllr Roe advised that there had been a lot of email communication between herself and the police about better partnership working and the police were going to try and send a representative to the meeting. The Clerk was requested to start and share the crime report (for the rurals) as and when they are received. It was re-iterated that the next Beat Surgery was the following day (26th) from 5pm to 6pm at the Contact Centre within the Parish Hall. All further dates are on the Parish Council’s website.

 

  1. Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation. Members of the public will need to start by stating which item they are addressing the Council on

 

No matters raised by members of the public.

 

At this point in the meeting, Jack Harrison, CPO from Ashfield arrived. He advised that he covers Coxmoor, not this area but he would try and answer any questions that he could and he would feed back to the appropriate team. Various Councillors asked different questions of the CPO, which he responded to. He did reiterate the need for problems to be rung in on 101 as things are happening in the background, even if it does not appear to be the case.

 

  1. To approve the minutes of Selston Parish Council meeting held on 31 July 2023

RESOLVED: To accept the minutes of the meeting held on 31 July 2023 as a true record

 

  1. To reiterate minute No. 70 of the meeting on 31 July 2023 – Noted

 

  1. To consider correspondence received and required actions – Noted

Whilst no action was necessary in relation to the listed correspondence, the work of the Parish Warden was acknowledged in relation to the Lengthsman Scheme (item 4).

 

  1. To consider Winter Maintenance – Offer of Assistance to Parish Councils for 2023/24

RESOLVED: To go ahead with the 5 x 20kg sealed bags of salt being offered free of charge

 

  1. To consider correspondence from Waldon Telecom regarding proposed telecommunications upgrade – Pye Hill Road, Jacksdale, Nottinghamshire, NG16 5LE

It was acknowledged that this should hopefully be beneficial to the community, providing a much better signal.

 

  1. To consider the accounts as circulated

RESOLVED: To accept the accounts as circulated. No questions were raised

 

  1. To note the conclusion of External Audit for 2022/23 – Noted

The Clerk (and her team) were thanked for their efforts and it was further acknowledged that it was a tribute to them that proper practices and regulatory requirements had been met to the satisfaction of the external auditors.

 

  1. To note the quotation and programme of works of the internal auditor for 2023/24 (previously circulated) – Noted

 

  1. To consider Outdoor Sports Bookings policy

RESOLVED: To add the words ‘and understood’ to the Terms & Conditions document.

 

  1. To note the minutes of the Recreations Committee meeting on 17 August 2023 – Noted

The Clerk advised that estimates are awaited in relation to the skate park work and once these are received, a further committee meeting will be held.

 

  1. To review winter planting requirements

A discussion was held around the winter planting and the fact that summer bedding is being taken out early, to replace them with winter plants, which then do not flower until late on.

 

RESOLVED: To not replant the planters until next summer, but the Parish Warden will continue to look after the summer bedding for as long as they are flowering.

 

Wildflower beds was then discussed and it was generally felt that it would be worth not weed killing the beds this time, but to get them topped off in October when they had finished flowering and see what comes back next year.

 

  1. Update on land dispute and consider next steps

This item was moved to ‘Confidential’

 

  1. Update on recent allotment inspections

It was noted that inspections had been done in August and re-inspections were now due. The Allotment representatives agreed to undertake these during the first week of October.

 

  1. To consider pending Planning Applications – There were no comments to be made in relation to the pending planning applications.

 

A discussion was held regarding planning application V/2023/0109, to which the Parish Council had previously raised objections, but it was noted that the previous comments would still be considered by ADC Planning.

 

  1. To review the Management Agreement between Selston Parish Village Halls Charity and Selston Parish Council

There were no concerns about the Agreement as it stood, other than the need for something to be added about ‘confidentiality’. It was agreed for the Clerk and Assistant Clerk to look at the Agreement and for any proposed amendments to be brought back to the Parish Council in October, in readiness for the charity’s AGM in November.

 

RESOLVED: That the charity sets a small budget, to cover any potential room hire costs where circumstances do not allow sufficient time for the Parish Council to consider such requests.

 

  1. Parish Hall – Update on Tea Rooms

The Clerk advised that the Tearooms is doing very well and has been very well received by the community. Any additional hours to what had been previously agreed, would be at the normal rate. No questions were raised.

 

  1. Parish Hall – To note potential block booking for Eleanor Adams Room – Noted

The potential booking is for a pre-school and it will be open 5 days a week, but this is subject to Ofsted’s approval of the facility. The Clerk advised that this would be a really good booking for the centre.

 

  1. To note the resignation of the Old Council Offices Caretaker

This item was moved to ‘Confidential’

 

  1. Update on staff appraisals

The Clerk advised that 5 of the appraisals had already been done and these were all fine.

There are 3 still to be done and these will be done in due course.

 

  1. To consider arrangements for Remembrance Day on Sunday, 12th November 2023

A general discussion was had and it was noted that Cllrs Martin, Hankin and Gascoyne will do what they normally do.

 

  1. To set up an Events Committee for the D-Day 80 celebrations on 6th June 2024

Cllrs Easom, Whyles, Martin and Holmes agreed to be on this Committee. Cllr Whyles also agreed to assist the Clerk over any health and safety matters for this event.

 

  1. Christmas Committees to confirm timings and dates of Christmas events

Jacksdale event will be held on 24th November. An event management plan and risk assessment has just been submitted to the Clerk today.

 

Selston event will be on 1st December 4pm – 6pm in the Co-op car park. The event is being organised by the Trustees and will consist of carols, free chocolates, lighting up the tree, refreshments and sleigh.

 

Underwood – 9th December. The welfare is still having a tree and the Committee have organised a snow globe and sleigh. (The Clerk apologised, as she had received an email from Cllr Justice that day, but unfortunately, had not printed it off).

 

Westwood tree lighting event 1st December, around 3.30pm

 

  1. Date, time and venue of next meeting – Monday, 30 October 2023 at 7.30 pm at Old Council Offices, Selston – Noted

 

The Clerk advised that a Tuesday evening at the Old Council Offices is now also an option, starting at 7pm, however, this would automatically be difficult for one Councillor, so it was agreed to stick with Monday evenings for the time being.

 

Confidential items:

 

Minute No. 88 – Update on land dispute and consider next steps

RESOLVED: To continue with the proposed sale, based on the Parish Council arranging for a plan to be drawn up identifying the parcel of land to be sold, on the proviso that the purchasers agree to pay for the Parish Council’s costs (inclusive of the cost of the new plan).

 

The Clerk was made aware of a cap figure should this be required.

 

The Clerk went on to reiterate that this item is being discussed under ‘confidential items’ and it must therefore not be discussed outside of this meeting.

 

Minute No. 94 – To note the resignation of the Old Council Offices Caretaker – Noted

RESOLVED: For EM to continue the role based on 10 hours inclusive of travel.

RESOLVED: For the Clerk to appoint a cleaning company for 2 days a week, due to the difficulties in getting interest in the relief caretaker post.

Meeting closed at 9.20 pm