Minutes of Meeting of the Parish Council held on Monday, 25 March 2024 at 7.30pm at Jacksdale Community Centre.
Present:
Cllr Jed Bethell
Cllr Paul Easom
Cllr Mick Garner
Cllr Julie Gregory
Cllr Susanne Holmes
Cllr Sue Jackson
Cllr Dawn Justice
Cllr Samantha Limb
Cllr David Martin (Chair)
Cllr Joe O’Byrne
Cllr Paula Pilgrim
Cllr Deborah Roe
Cllr Dennis Wilson
Cllr Mary Wright
Apologies:
Cllr Duncan Deaves
Cllr Steve Whyles
Also present: –
Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk) and 40 members of the public
- To receive apologies for absence
Apologies were received as above
- To note the resignation of Cllr Hazel Bethell – noted
- If an election is called in respect of the latest vacancy, consider whether the Parish Council would wish to have poll cards issued by ADC
RESOLVED: To approve having polling cards if an election is called in respect of the latest vacancy.
- To consider co-option of 3 Councillors for Selston and one Councillor for Jacksdale
No applications have been received, so the vacancies will be advertised.
- To receive declarations of interest from Councillors
The Clerk read out declarations received.
Cllr Garner – items relating to the Trustees (non-pecuniary)
Cllr Gregory – items relating to ADC or Jacksdale Light Appeal (non-pecuniary)
Cllr Holmes – items relating to the Trustees (non-pecuniary)
Cllr Jackson – items relating to the Trustees (non-pecuniary)
Cllr Justice – planning matters as a member of ADC and items relating to the Trustees (non-pecuniary)
Cllr Martin – item 14a (non-pecuniary)
Cllr Limb – items relating to the Trustees (non-pecuniary)
Cllr O’Byrne – items relating to the Trustees (non-pecuniary)
Cllr Roe – items relating to the Trustees (non-pecuniary)
Cllr Wilson – item 9 (pecuniary) and items relating to the Trustees (non-pecuniary)
- To determine which items of the agenda, if any, should be taken with the public excluded –
RESOLVED: To move item 12 (Consider correspondence received in respect of land dispute and any subsequent actions) to ‘confidential’ due to it being of a sensitive nature and a legal dispute.
RESOLVED: To move item 16 (To consider advice received from land agent regarding the grazing land at Station Road) to ‘confidential’ due to it relating to negotiations and terms of tenders/contracts.
- RESOLVED: To move item 18 (To note end of tenancy at 35 Mansfield Road and consideration of remarketing the property) to ‘confidential’ due to it relating to terms of tenders, proposals and contracts.
- Police report
Apologies had been received from the Police, due to other policing commitments this week.
- Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation.
9 members of the public spoke in relation to item 9 on the agenda.
The Chair allowed extra time for the public meeting due to the number of people present and to enable everyone who wanted to speak to be given the opportunity.
Cllr Limb temporarily left the meeting
- To re-consider the rent increase for Time Out Tea Rooms
The Chair explained the processes that had been followed to arrive at the decision.
Cllr Limb returned to the meeting
It was further clarified that decisions are not made by individuals, but by the Parish Council as a single entity.
The Vice Chair then spoke to confirm that all rates have gone up by £2.00 per hour and that the new terms & conditions provided for the hirer to come back to the Clerk and/or Assistant Clerk to look at potential negotiations, but nothing had been received by the Parish Council.
It was further clarified that the tearooms opportunity was originally offered at £2.15 per hour (up to 30 hours) and £9.50 per hour for any hours over this, which is the rate currently paid by all other community groups. The new rate for the tearooms is £5.75 per hour for up to 35 hours.
It was suggested that Facebook was not the right process for dealing with and that a proposal needed to be put forward for consideration by the Parish Council, as this has not yet happened.
It was further noted that the office staff needed to be involved in the negotiating process, but only in terms of managing the decision made by the Council and also, other hirers need to be considered, who have been affected by the recent information put out on social media.
RESOLVED: For the Finance Committee to meet with the occupants of the tearooms to determine a solution.
It was felt that in order to be productive and less daunting; the meeting should not be open to members of the public, or the extended Council.
Cllr Easom left the room for a few minutes and then returned
- To approve the minutes of Selston Parish Council meeting held on 26 February 2024
RESOLVED: To accept the minutes of the meeting held on 26 February 2024 as a true record.
Cllr Gregory left the room for a few mins and then returned
- To consider correspondence received and required actions – No actions required
| From | Item | Emailed | |
| 1 | AVBC | Amber Valley Borough Pre-Submission Local Plan 2022-2040 – Regulations 19 & 20 Consultation | 20/2/24 |
| 2 | NALC | Chief Executive’s Bulletin | 22/2/24 |
| 3 | Notts OPCC | Notts OPCC Horizon Scanning Function – Distribution List | 23/2/24 |
| 4 | NALC | NALC EVENTS | 27/2/24 |
| 5 | NALC | Chief Executive’s Bulletin | 1/3/24 |
| 6 | NHS | NHS Joint Forward Plan – We want to hear from you | 1/3/24 |
| 7 | NCC | Parish Council- Climate Change survey | 1/3/24 |
| 8 | Notts ALC | Notts ALC March newsletter | 5/3/24 |
| 9 | Bolsover DC | Draft Shirebrook Growth Plan Consultation | 5/3/24 |
| 10 | NCC | Submission of the Nottinghamshire and Nottingham Waste Local Plan | 8/3/24 |
| 11 | ACRE | FW: Village Halls Week 2024 set to ‘go green!’ | 11/3/24 |