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Selston Parish Council > Documents > Minutes 2024 > Minutes from Meeting 24 June 2024

Minutes from Meeting 24 June 2024

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Minutes of Meeting of the Parish Council held on Monday, 24 June 2024 at 7.30pm at Jacksdale Community Centre.

Present:

 

Cllr Paul Easom

Cllr Julie Gregory

Cllr Sue Jackson

Cllr Julia Long

Cllr David Martin (Chair)

Cllr Joe O’Byrne

Cllr Deborah Roe

Cllr Dennis Wilson

Cllr Mary Wright

 

 

Apologies:

 

Cllr Jed Bethell

Cllr Duncan Deaves

Cllr Susanne Holmes

Cllr Dawn Justice

Cllr Steve Whyles

 

 

Also present: –

Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk), PC Rob Cook and PC Joley Sisson.

 

  1. To receive apologies for absence

Apologies were received as above

 

  1. To consider co-option of 3 Councillors for Selston, 1 Councillor for Jacksdale and 1 Councillor for Underwood

Correction – the item should have read 2 Councillors for Selston, 2 for Jacksdale and 1 for Underwood

No applications received. The vacancies will continue to be advertised for Co-option until they are filled.

  1. To receive declarations of interest from Councillors

The Clerk read out declarations received.

Cllr Easom – item 16 non-pecuniary

Cllr Gregory – an item on planning (V/2024/0239) non-pecuniary

Cllr Martin – an item on planning (V/2024/0239) non-pecuniary

Cllr Wilson – items relating to the Trustees non-pecuniary

 

  1. To determine which items of the agenda, if any, should be taken with the public excluded

RESOLVED: To move item 11 (To consider the contents of a letter received from Ashfield District Council dated 18th June 2024 which is marked ‘private and confidential’), to ‘confidential’ due to it being of a sensitive nature.

  1. Police report

PCs Rob Cook and Joley Sisson introduced themselves and gave a brief background to their knowledge of the area. They acknowledged that they are keen to work with the local community and the Parish Council for the benefit of the area.

The Parish Council were then given a chance to ask questions and there was a discussion around the ongoing problem with off-road bikers. The Police were keen to note this and agreed to take the concerns back to the Off-road Bike Team meeting.

There was also a discussion about the use of the Police Hub and the fact that it needed to be used, to potentially retain further use of it. Options were discussed around the opportunity of having specified times when residents could drop in to discuss concerns. They were very amenable to this, subject to shift patterns and other priorities at any given time, but they were very keen to retain the facility that is provided.

 

  1. Members of the public are invited to address the Council on agenda items

There were no members of the public present

  1. To approve the minutes of Selston Parish Council’s Annual meeting held on 20 May 2024

RESOLVED: To accept the minutes of the meeting held on 20 May 2024 as a true record

  1. To follow-up outstanding Security Compliance Checklists – actioned by those who were presence

 

  1. To consider correspondence received and any required actions – no action required

 

  1. To consider lending Brinsley with Underwood Church the Parish Council’s gazebo for an event on 14th July 2024

RESOLVED: To approve the lending of the Parish Council’s gazebo to Brinsley with Underwood Church for the event on 14th July 2014.

 

  1. To consider the contents of a letter received from Ashfield District Council dated 18th June 2024 which is marked ‘private and confidential’

This item was moved to Confidential.

 

  1. To consider the accounts to 31st May 2024 as attached

No questions were asked.

RESOLVED: To accept the accounts as circulated

 

  1. To approve Bank Reconciliations as of 31st May 2024

RESOLVED: To approve the Bank Reconciliations as of 31st May 2024

 

  1. To consider RCAN membership renewal for 2024/25 at a cost of £95.00 plus VAT

RESOLVED: To approve the RCAN membership renewal for 2024/25 at a cost of £95.00 plus VAT.

 

  1. To consider renewal of Cyber Insurance policy for renewal on 1 July 2023

The Cyber Insurance pack, together with quote was circulated to Councillors on 18th June 2024.

 

RESOLVED: To approve the quotation for the renewal of the Cyber Insurance policy at a cost of £405.25

 

  1. Consider hiring a skip for the use of Nottingham Road allotment plot holders

RESOLVED: To approve the hiring of a skip for the use of Nottingham Road allotment holders.

It was further suggested that notices were given to all allotment holders of that site and that the skip be positioned at the far end of the site, furthest away from the main road.

 

  1. To consider pending Planning Applications

A discussion was held regarding planning application V/2024/0239.

 

RESOLVED: To send a letter to the applicant offering one parking space at the Old Council Offices, subject to availability. Further, to submit a letter to ADC supporting the small business and stating that the Parish Council will provide the use of one parking space at the Old Council Offices, depending on availability.

 

  1. To consider how the Parish Council will address putting representatives forward to speak at Planning Committee meetings on applications within designated areas

 

Cllr Easom temporarily left the meeting at 8.14 pm and returned at 8.16 pm

Cllr Gregory temporarily left the meeting at 8.18 pm and returned at 8.19 pm

 

RESOLVED: To discuss Parish Councillor representative(s) for Planning Committee meetings at each meeting as a standard agenda item.

It was noted that the representative would be presenting the views of the Parish Council, not as an individual.

 

  1. Update on land dispute and consider any subsequent actions – Nothing to update

 

  1. Update on sale of 35 Mansfield Road – Nothing to update

 

  1. Update on potential sale of grazing land at New Selston – Nothing to update

 

  1. To update and consider advice from PD Solutions in relation to employment contracts and approve subsequent proposals recommended by HR Committee on 10th June 2024

A verbal summary was provided as to the ongoing consultation on changes to the Statement of Terms and Conditions of employment.

 

RESOLVED: To approve the HR Committee’s recommendation in relation to the additional optional 3 hours per week for the Assistant Clerk. Further to approve that TOIL will be allowed as an option, subject to the discretion of the Clerk.

 

It was suggested that the Clerk find out more information around the timing of when the TOIL should be used by.

 

RESOLVED: To approve the HR recommendation that travel time will no longer be paid for by the Parish Council.

 

  1. Update from Bio-diversity Committee

It was agreed for the Bio-diversity Committee to arrange to have a meeting.

 

  1. Update from D-Day 80th Anniversary event

The Chair gave a summary of the success of the event, together with costings.

 

RESOLVED: To send a letter of thanks to Pearsons Fair, the First Aiders, Jane Gregory and also to send thanks (with the donation) to the Rock n Soul Singers.

 

  1. Christmas Committees to confirm timings and dates of Christmas events – noted

 

  1. To consider holding a Christmas event at Selston Parish Hall in conjunction with the trustees of Selston Parish Village Halls Charity

A few suggestions and dates were put forward, but this item was deferred to next meeting when hopefully more Councillors will be present. The Clerk was asked to check availability of the Parish Hall.

 

  1. To consider changing the date of the October 2024 Parish Council meeting as a one-off

 

RESOLVED: To change the date of the October meeting to 21st October to accommodate the attendance of the Clerk.

 

  1. To agree a venue for the next meeting to be held on Monday, 29 July 2024 at 7.30 pm

It was agreed for the July meeting to be held at Jacksdale Community Centre

Confidential item:

 

Minute No. 296 – To consider the contents of a letter received from Ashfield District Council dated 18th June 2024 which is marked ‘private and confidential’

RESOLVED: To object to the item referred to in the letter on the grounds of access and closeness to a junction.

Meeting closed at 9.15 pm