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Selston Parish Council > Documents > Minutes 2024 > Minutes from Meeting 29 July 2024

Minutes from Meeting 29 July 2024

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Minutes of Meeting of the Parish Council held on Monday, 29 July 2024 at 7.30pm at Jacksdale Community Centre.

Present:

 

Cllr Jed Bethell

Cllr Duncan Deaves

Cllr Paul Easom

Cllr Julie Gregory

Cllr Susanne Holmes

Cllr Sue Jackson

Cllr Julia Long

Cllr David Martin (Chair)

Cllr Joe O’Byrne

Cllr Steve Whyles

Cllr Dennis Wilson

Cllr Mary Wright

 

 

Apologies:

 

Cllr Dawn Justice

Cllr Deborah Roe

 

 

Also present: –

Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk), PCs Rob Cook and Joley Sisson and 2 members of the public.

 

  1. To receive apologies for absence

Apologies were received as above

 

  1. To note the resignation of Cllr Garner – noted

 

  1. If an election is called in respect of the most recent vacancy and the election becomes contested, consider whether the Parish Council would wish to have poll cards issued by ADC

RESOLVED: To not have polling cards on this occasion

 

  1. To consider co-option of 2 Councillors for Selston, 2 Councillors for Jacksdale and 1 Councillor for Underwood

There were no applicants to consider, so the Parish Council will continue to advertise the vacancies.

 

  1. To receive declarations of interest from Councillors

The Clerk read out declarations received.

Cllr Gregory – items relating to ADC non-pecuniary

Cllr Martin – item 10 (2 VIA/NCC) non-pecuniary

 

  1. To determine which items of the agenda, if any, should be taken with the public excluded

RESOLVED: To move the following items to ‘Confidential’

  • Item 26 (To consider recommendations of the HR Panel to subscribe to the services of Bright HR for Employment Law Support)
  • Item 27 (To consider other staffing matters discussed at the HR meeting on 18th July)

 

This was resolved by a single vote.

  1. Police report

PCs Rob Cook and Joley Sisson jointly provided a summary of ongoing issues being dealt with around anti-social behaviour, particularly with the school holidays having started. The Council was then given the opportunity to raise any matters of concern and the police acknowledged the concerns and agreed to take these on board.

 

  1. Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation.

 

Concerns were raised about the fact that when you ring 101, there is a time delay between seeing any police presence.

 

A further concern was raised about the traffic issues caused by the football training on Greenwells park on a Wednesday evening.

 

  1. To approve the minutes of Selston Parish Council meeting held on Monday, 24 June 2024

RESOLVED: To accept the minutes of the meeting held on 24 June 2024 as a true record

  1. To consider correspondence received and required actions -No action required

 

  1. Consider information provided about Nottinghamshire ALC AGM on 12th October 2024 and to nominate delegates and attendees

It was agreed for Cllr Jackson to attend the AGM along with the Parish Clerk.

RESOLVED: For the Parish Clerk to be nominated to vote on behalf of the Parish Council

RESOLVED: For the Clerk to take forward the Parish Council’s request for NALC to review the social media policy.

Cllr Easom left the meeting temporarily

  1. To consider the accounts to 30th June 2024 as attached

No questions were asked.

RESOLVED: To accept the accounts as circulated

 

  1. To note the draft Finance minutes of 10th July 2024 as attached – noted

 

Cllr Easom returned to the meeting

  1. To set a date for the next Finance Committee meeting

A meeting date was agreed for Monday, 6th August 2024 at 2.00 pm

 

  1. To consider the purchase of dog bags to enable the continuation of sale from the Parish Office and Community Centres

RESOLVED: To purchase the minimum quantity of dog bags at an approximate cost of £1600 plus VAT and for these to be sold at the increased price of 70p per bag.

The Parish Council last purchased dog bags in May 2021 and the cost to purchase these has increased in that 3 years, such that the re-sale price has had to be increased.

 

  1. To consider quotes for a replacement electric van which is used primarily by the Parish Warden

It was agreed to defer this item to the September meeting when more information is available.

 

  1. To note the receipt of the Annual Inspection Report for 11 Recreation Grounds (emailed 11.7.24) and subsequent actions taken – noted

The Clerk informed the Council of the purchasers already made in respect of replacement equipment at a cost of £829.62 plus VAT.

Also, a replacement sign for Woodnook skatepark had also been ordered at a cost of £389.00 plus VAT (including installation).

 

Addendum item 17a – To consider a quote for the removal of dead/dying trees at Jubilee Recreation Ground

RESOLVED: To approve the quote of £3385.00 plus VAT.

 

It was agreed for a letter drop to be done to nearby residents and, for a laminated notice to be put up as well.

 

  1. To consider pending Planning Applications

 

Cllr Holmes temporarily left the meeting at 8.44 pm and returned at 8.46 pm

A discussion was held regarding planning application V/2024/0345

RESOLVED: To submit a letter to planning to indicate the Parish Council’s view of this being an inappropriate development in that area, due to parking issues and as well, the maturing age of the residents.

 

Cllr Bethell left the meeting at 8.51 pm and did not return

A discussion was held regarding planning application V/2024/0329

RESOLVED: To submit a letter of objection along the lines of what was submitted on the previous occasion.

 

  1. To consider Parish Council representative(s) for attending Planning Committee meetings on any relevant applications, to present the view of the Parish Council

A letter had been received inviting a representative from Selston Parish Council to speak at the Planning Committee meeting on the 31st of July 2024 in relation to application reference V/2024/0239.

Cllr Martin informed the meeting that he would be attending the meeting to represent the resident (as a County Councillor). No one else wished to attend.

 

  1. Update on land dispute and consider any subsequent actions – There was no update

 

  1. Update on sale of 35 Mansfield Road

The Clerk advised that the Council’s Solicitor is in the process of registering the land with the Land Registry.

 

  1. Update on potential sale of grazing land at New Selston

The Clerk advised that the Council’s Solicitor is in the process of registering the land with the Land Registry.

 

  1. To consider the possibility of changing to P50 fire extinguishers for the Community Centres

Cllr Whyles gave an overview of potential savings to be made by purchasing new P50 extinguishers. The 2 main advantages are that the P50 extinguishers do not require an annual service and they are useable on any type of fire. Cllr Whyles offered to do more research into this, if the Parish Council wished him to.

 

Cllr Easom temporarily left the meeting at 9.10 pm and returned at 9.12 pm

 

It was agreed for Cllr Whyles to further investigate this option and to report his findings to the meeting in September, for further consideration.

 

  1. Update from Bio-diversity Committee

No update, as a meeting has not yet been held. It was agreed for a meeting to be held on Monday, 5th August 2024 at 7.30 pm in the Eleanor Adams Room.

 

  1. To consider the updated Terms of Reference for the HR Panel (as recommended by the HR Committee on 18th July 2024)

This item was briefly discussed, but then deferred until later in the meeting.

 

  1. To consider recommendations of the HR Panel to subscribe to the services of Bright HR for Employment Law Support

This item was moved to ‘Confidential’.

 

  1. To consider other staffing matters discussed at the HR meeting on 18th July

This item was moved to ‘Confidential’

 

  1. To consider holding a Christmas event at Selston Parish Hall in conjunction with the trustees of Selston Parish Village Halls Charity

After a lengthy discussion about the sort of event which could be held, it was agreed for this matter to be discussed further once a Trustee meeting had been held and their input could be considered as well.

 

  1. To consider holding an event for VE Day in May 2025

This item was deferred until the September meeting, but it was RESOLVED: For the Parish Council to definitely hold an event.

 

  1. To agree a venue for the next meeting to be held on Monday, 30 September 2024 at 7.30 pm

It was agreed for the September meeting to be held at Jacksdale Community Centre

The Assistant Clerk left the meeting and did not return.

Minute No. 338 – To consider the updated Terms of Reference for the HR Panel (as recommended by the HR Committee on 18th July 2024)

This item was re-visited from earlier in the meeting. A discussion was held regarding differing opinions on the way the Terms of Reference have been interpreted recently. It was agreed more clarity is required and noted that any decisions made by the HR Panel will need to be ratified by the Full Council.

Confidential item:

 

Minute No. 339 – To consider recommendations of the HR Panel to subscribe to the services of Bright HR for Employment Law Support

The Council agreed with the recommendations of the HR Panel

 

RESOLVED: To subscribe to the services of Bright HR for Employment Law Support and the Employment Assistance Programme for a term of 60 months at a cost of £91 per month + VAT & IPT

 

Minute No. 340 – To consider other staffing matters discussed at the HR meeting on 18th July

 

RESOLVED: To send a letter giving 7 weeks’ notice that travel time for attending meetings and events outside of contracted hours will no longer be paid and to give compensation of 1 hours pay per month until December. It was also resolved to take advice from Bright HR regarding current HR concerns.

Meeting closed at 10.15 pm