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Minutes from Meeting 22 April 2025

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Minutes of Meeting of the Parish Council held on Tuesday, 22nd April 2025 at 7.00 pm at Old Council Offices, Selston.

 

Present:

 

Cllr Duncan Deaves (arrived 7.20pm)

Cllr Helen Dooley

Cllr Paul Easom

Cllr Julie Gregory

Cllr Brian Jackson

Cllr Sue Jackson

Cllr Dawn Justice

Cllr David Martin

Cllr Ken Tetley

Cllr Mary Wright

 

 

 

Also present: –

Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk), PC Rob Cook, 2 PCSOs and 10 members of the public

 

Apologies:

Cllr Frances Brown – personal

Cllr Julia Long – illness

Cllr Deborah Roe – personal

 

 

Councillor B Jackson proposed that due to the lengthy agenda, item 26 be deferred to a further meeting as it was an item that needed a lot of discussing.

It was resolved to defer this item

 

  1. To receive apologies for absence

Apologies were received as above

 

  1. To note the resignation of Cllr Stephen Whyles

Noted

 

  1. If an election is called in respect of Cllr Whyles’ vacancy and the election becomes contested, consider whether the Parish Council would wish to have poll cards issued by ADC

RESOLVED: To not have poll cards issued

 

  1. To consider co-option of 1 Councillor for Selston, 1 Councillor for Jacksdale and 3 Councillors for Underwood

RESOLVED: To co-opt Alan Gregory as a Parish Councillor for Jacksdale ward.

RESOLVED: To co-opt Denise Gamble as a Parish Councillor for Selston ward.

 

Cllrs Alan Gregory and Denise Gamble signed their Acceptance of Office and then joined in the meeting.

 

  1. To receive declarations of interest from Councillors

Cllr J Gregory – items 14 (JLA), 18 (ADC Planning) and 27 as a Trustee – all non-pecuniary

Cllr B Jackson – anything for trustees non-pecuniary

Cllr S Jackson – item 27 and anything for trustees all non-pecuniary

Cllr Justice – items 18 (ADC Planning) and 27 Trustee non-pecuniary

Cllr Martin – items 14, 15, 18 (V/2025/0133, 0168 and 0101) and 24 all non-pecuniary

Cllr Wright – item 27 and anything for trustees all non-pecuniary

 

  1. To determine which items of the agenda, if any, should be taken with the public excluded

RESOLVED: To move items 22, 23, 25 and 27 to ‘Confidential’

This was done by a single resolution.

 

Item 22 (Update on land dispute and consider any subsequent actions) – due to it being of a sensitive nature and an ongoing legal dispute

Item 23 (Update on potential sale of grazing land at New Selston) – due to it relating to terms of tenders/contracts

Item 25 (To consider recent interventions in relation to an allotment matter and approve the re-allocation of the plot concerned – due to it being of a sensitive nature

Item 27 (Update on sale of 35 Mansfield Road) – due to it relating to terms of tenders/contracts

 

  1. Police report

A brief update was provided by PC Rob Cook.

PC Cook was also joined by PCSOs Vicky Clarke and Meg Rodgers. This is now the current local team, alongside PCSO Steve Shaw.

 

Cllr Deaves joined the meeting

The police team left the meeting.

 

  1. Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation.

 

A resident spoke in support of his request – item 21 on the agenda

            RESOLVED: To bring the item forward to this point of the meeting

 

The Clerk provided a resource about the privacy law awareness and the onus being on the allotment holder to adhere to the strict guidelines. The reasoning for the specific request was also considered.

RESOLVED: This request was approved

 

Residents spoke about planning item V/2025/0168 and their ongoing concerns around the road safety aspect, but also regarding the green belt.

RESOLVED: To reiterate the objections of the previous application and add over-intensification of the site for this application.

 

Cllr Easom temporarily left the meeting

 

  1. To approve the minutes of Selston Parish Council meeting held on 31 March 2025

RESOLVED: To accept the minutes of the meeting held on 31st March 2025 as a true record

 

Cllr Easom returned to the meeting

 

  1. To consider the accounts to 31st March 2025 as attached

No questions were asked.

RESOLVED: To accept the accounts as circulated

 

  1. To consider and approve the Bank Reconciliation as at 31st March 2025 (as circulated)

RESOLVED: To approve the Bank Reconciliation as at 31st March 2025

 

  1. To consider the amended budget as recommended by the Finance Committee on 15th April 2025

Cllr Deaves (Chair of Finance) provided a verbal overview on the documentation that had already been circulated to Councillors. The amendment was based on reduced actual cost of wages for last year and a few other adjustments of over estimations. The amendments do not affect the precept figure, but it does reduce the deficit to be taken from General Reserves.

 

RESOLVED: To approve the amended budget as recommended by the Finance Committee on 15th April 2025

 

  1. To note the draft Finance minutes of 15th April 2025

Noted. The draft Minutes were circulated to Councillors on 17th April and no questions were asked.

 

  1. To consider any applications for S.137 Grants

The Parish Council were advised that the S.137 donation of room hire for the Rocks n Frocks event had raised £1500 for Macmillan & the Filling Station at St Helens.

 

Cllrs Martin and J Gregory left the meeting whilst the first application was dealt with.

RESOLVED: To approve Jacksdale Light Appeal’s request for £120 to cover the cost of the magician at the recent Easter Egg hunt.

Cllrs Martin and J Gregory returned to the meeting

Cllr Justice declared a non-pecuniary interest in the 2nd request (as a member of the group) and temporarily left the meeting.

            RESOLVED: To approve the request of Nimble Fingers for £200 towards ongoing room hire.

It was highlighted that the terms of the grant requires feedback from the recipients as to how the money is used and a requirement regarding sight of their up-to-date accounts. The Clerk was asked (for future reference), to remind recipients on the rules.

 

Cllr Justice returned to the meeting

 

  1. To consider a quote to improve the surface water drainage on Westwood Recreation Ground

The Clerk stated that she had only been able to obtain one quote for this work.

 

RESOLVED: To approve the quote of £1200 + VAT for the work to be undertaken.

 

  1. To consider quotes for gas and electricity when the current provider contract ends

RESOLVED: To remain with the current provider.

 

  1. Consider quote from Joshua Daniels in relation to a potential heritage video

RESOLVED: To not proceed with this quote.

 

  1. To consider pending Planning Applications

There were no comments in relation to the pending planning applications (other than the one referred to in ‘public speaking). A copy of the outcome of the appeal of the previous application for the site, when it had been dismissed, had been circulated to Councillors on 17th April 2025.

 

  1. To consider Parish Council representative(s) for attending Planning Committee meetings on any relevant applications, to present the view of the Parish Council – no action necessary

 

  1. To consider correspondence received and required actions – no action necessary

 

  1. Consider a request from allotment holder to place cctv on their plot

This item had been dealt with earlier in the meeting

 

  1. Update on land dispute and consider any subsequent actions

This item was moved to ‘Confidential’

 

  1. Update on potential sale of grazing land at New Selston

This item was moved to ‘Confidential’

 

  1. Consider request from Riddings & District Canine Society for a Dog Show on Woodnook Recreation ground on 5th May 2025

RESOLVED: To approve the request from Riddings & District Canine Society for the dog show on Woodnook recreation ground on 5th May 2025

 

  1. To consider recent interventions in relation to an allotment matter and approve the re-allocation of the plot concerned

This item was moved to ‘Confidential’

 

  1. To consider the approval of an IT policy for Selston Parish Council

RESOLVED: To defer this item to a separate meeting on Monday, 12th May 2025 at 2.00 pm

 

  1. Update on sale of 35 Mansfield Road

This item was moved to ‘Confidential’

 

  1. To note the next Parish Council meeting which will be the Annual Meeting, to be held on Tuesday, 20 May 2025 at 7.00 pm at Old Council Offices, Selston – Noted

 

Confidential items:

 

Minute No. 22- Update on land dispute and consider any subsequent actions

There was no update on this matter.

 

Minute No. 23 – Update on potential sale of grazing land at New Selston

There was no update on this matter.

 

Minute No. 25 – To consider recent interventions in relation to an allotment matter and approve the re-allocation of the plot concerned

 

RESOLVED: To offer the plot to the next person on the waiting list, the identity of whom the Parish Council are fully aware.

It was suggested that a letter be sent to the previous tenant, indicating that as rubbish had been left on the plot when terminated, that the deposit would be forfeit.

 

Minute No. 27 – Update on sale of 35 Mansfield Road

The sale is proceeding as sold subject to contract

 

Meeting closed at 8.46 pm

 

The Clerk raised two further matters which were not on the agenda. The first one had arisen today and the clerk explained about the missed training course and how she had dealt with it.

It was resolved for the cost to be repaid to the attendee.

 

The second matter had been accidently missed off the agenda by the Clerk but required ratification only.

It was ratified for the statutory incremental increases to be paid appropriately, back dated to 1st April 2025.