SELSTON PARISH COUNCIL
Minutes of Meeting of the Parish Council held on Monday, 25 April 2022 at 7.30pm at Underwood Community Centre.
Present:
Cllr C Chapman
Cllr D Deaves
Cllr P Easom
Cllr S Fletcher
Cllr J Gregory
Cllr A Hankin
Cllr B Hankin
Cllr S Hey
Cllr D Hodgman
Cllr B Jackson
Cllr S Jackson
Cllr A Justice
Cllr D Justice (Chair)
Cllr J O’Byrne (arrived 7.31pm)
Cllr P Pilgrim
Cllr D Wilson
Cllr M Wright
Apologies:
Cllr M Garner – work
Cllr R Hughes – poorly
Cllr D Martin – meeting
Cllr S Wilson – personal
Also present: –
Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk) and 3 members of the public
- To accept apologies for absence – noted
- To receive declarations of interest from Councillors
Cllr J Gregory – any items relative to being a Trustee and Christmas lights non pecuniary
Cllr A Hankin – item 20 (ADC Planning Authority) non pecuniary
Cllr S Hey – any items relative to being a Trustee non pecuniary
Cllr D Hodgman – any items relative to being a Trustee non pecuniary
Cllr S Jackson – any items relative to being a Trustee non pecuniary
Cllr A Justice – item 18 non pecuniary
Cllr D Justice – items 18, 24 and 25 non pecuniary
Cllr J O’Byrne – any items relative to being a Trustee non pecuniary
Cllr O’Byrne arrived at 7.31 pm
- To note the electing of Ben Hankin as a Parish Councillor following uncontested election on 31 March 2022 – Noted
- To determine which items of the agenda, if any, should be taken with the public excluded
It was agreed to move item 23 to ‘Confidential’
RESOLVED: To not move item 17 to ‘confidential’
- Police report
There was no police representative present and no report received.
- Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation
A member of the public spoke in respect of item 17 of the agenda.
- To approve the minutes of the Selston Parish Council meeting held on 28 March 2022
RESOLVED: To accept the minutes of the meeting held on 28 March 2022 as a true record, with 2 small comments noted, as follows:-
- Cllr Pilgrim left the room whilst the s137 application from Jacksdale Christmas lighting Committee was discussed
- Cllr Wilson had passed on his apologies to the Clerk
- To consider correspondence received and required actions – Noted
Item 14 – The Nugget CIC ‘Happy Benches’ scheme
RESOLVED: To let the company grow before going into any partnership.
An additional item of correspondence had been received from NALC in relation to a Sector Finance survey.
RESOLVED: For Cllrs D Hodgman, J O’Byrne and B Hankin to work with the Clerk on this. The deadline for submission is 17/5/22
- To consider request for permission to do some outside dog-training on Woodnook Recreation Ground
RESOLVED: To approve the request.
- To review and consider LGA New Model Code of Conduct (ref item 25 of correspondence on February 2022 agenda, circulated 16/2/22)
RESOLVED: To accept the LGA New Model Code of Conduct as circulated
- Update from Selston Parish Village Halls Charity
A meeting was held on 21 April. The Trustees are concentrating on the Underwood Community Centre refurbishment for now. Planning has been submitted and the tendering process has started. The deadline for the tendering is Friday, 29 April 2022 and several trustees will be present when quotes are opened. It is hoped to get the cladding done in August.
It was noted that potentially the Church, welfare and the community centre are going to be in direct competition moving forward, with room(s) to hire. This needs to be borne in mind with how much money is spent on the centre’s refurbishment. It was agreed to accept Paul Lake’s offer to address the Parish Council on what the church has planned moving forward and Paul should be invited to the next Parish Council meeting.
- Finance – see attached sheets
No questions were raised.
RESOLVED: To accept the unaudited accounts as circulated.
- To consider any applications for S.137 Grants
RESOLVED: (1) To not allow any other crossing points of the new path, other than where it has been reinforced (2) To obtain a signed Licence from the hirer, together with proof of sufficient insurance. (3) To not provide the £600 for sheets of ply to create additional crossings, as not required.
Vehicular access to Friezeland should be through the gate provided, use of the 1 reinforced crossing point on the new footpath to access the centre grassed area and for all vehicles to then stay within the centre grassed area. It will be the responsibility of the Underwood Festival (or any other subsequent hirers) to manage the ‘crossing’ situation and if breached and the path gets damaged, then sufficient insurance cover of the hirer should be in place.
RESOLVED: To not contribute towards the scoot park activities, but to donate £200 towards the children’s’ entertainer.
RESOLVED: For the Parish Council to cover the costs of 10 hours of room hire charges of the Underwood Community Centre and the £100 for the hire of the recreation ground.
RESOLVED: That as a proviso of the S.137 offer, the event must in no way be political and should be promoted as supported by the Parish Council and this forms part of the S.137 offer.
- To consider quotes for 6 Verdun Oak trees for Woodnook – (replacement for the removed Oak)
This item will be held over to the next meeting, when more information will hopefully be available. It is understood that currently there is a ban on imported oaks trees, but planting in the autumn would be better in any case. However, there could be a price increase as time goes on. Cllr Easom to liaise with the Clerk regarding suggested location.
- To consider Jubilee residents’ feedback in relation to consultation for removal/replacement of trees on Community Orchard
RESOLVED: To proceed with the quote for £4300 (if still available) with delegated authority for the Clerk to proceed with an increased budget of £5000, should there be any additional costs.
- To consider public feedback to consultation relating to the replacement of skate park at Jacksdale
RESOLVED: For the Jacksdale Councillors to form a working party to move this matter forward and bring back any recommendations to full Council.
- To re-consider the decision made at the full Council meeting on 26 January 2022 regarding the strip of land at Friezeland Recreation Ground and consider the impact on any other Parish Council land – Request received by 5 Councillors
RESOLVED: To ascertain if the most recent offer is still on the table and if so, confirm that the Parish Council would accept that offer provided that the Charity Commission are agreeable to the sale.
A recorded vote was requested: (9 Cllrs voted for – Cllrs D Justice, S Hey, A Justice, D Wilson, D Deaves, S Fletcher, D Hodgman, J O’Byrne & S Jackson)(5 Cllrs voted against – Cllrs A Hankin, P Easom, M Wright, B Hankin & C Chapman) and (3 Cllrs abstained – Cllrs B Jackson, P Pilgrim and J Gregory).
It was agreed that the Parish Council need to be proactive in noting any other pieces of land in the parish, which have encroached on to parish land.
- To approve the siting of 2 concrete table tennis tables at Friezeland and Middlebrook recreation grounds
It was agreed that the 2 tables be placed at Friezeland and Middlebrook and that costs for the bases be considered at the next meeting.
- Feedback on the request from Base16 to paint their shed – noted
Thanks are to be passed on to Pav.
Cllr A Hankin left the meeting whilst item 21 was discussed
- To consider pending Planning Applications and Appeals
RESOLVED: To submit comments to ADC planning in relation to planning application V/2022/0250, to reiterate that whilst the site is not in the Conservation area, it is on the edge of the Conservation area and the dwelling should be in keeping.
Cllr A Hankin re-joined the meeting
- Parish Hall – update on toilet refurbishment and approve any additional costs as appropriate
The Clerk was not yet in possession of the associated costing, but it was noted that the extra works had to be done to the ceiling from a safety perspective.
- Pavilion – update on cricket nets and approve any costs as appropriate
RESOLVED: To get the essential work done at a cost of £785 plus VAT (to date) and a further cost of £2965 plus VAT for outstanding work. It was also agreed that the Cricket Club should be made aware of the expense and an arrangement established whereby the Cricket Club take responsibility for taking the nets down in the future. In future, to follow up any such training opportunity and look at arrangements to be put in place with all of the sports clubs.
- To approve incremental increase of office staff
This item was moved to ‘Confidential’
- To confirm members of Christmas lighting committees, the chair of each committee and any name changes of the Christmas Light Committees
It was agreed for the spreadsheet previously prepared by the Assistant Clerk, be circulated to Councillors for completion and return, confirming the agreed committee name, chairperson and committee members’ details, covering each of the 3 Wards.
It was also noted that the Parish Council’s logo should only be used for Parish Council associated events and the Clerk should be fully aware of the details of such events.
- Approve draft Terms of Reference (Christmas lighting committees) – circulated to Councillors 28/3/22 and 19/4/22
RESOLVED: To adopt the Terms of Reference previously circulated and for the document to be circulated amongst the committee’s members.
- Update from Events Committee meeting held on 12 April 2022 and consider formal arrangements and responsibilities for each of the Jubilee events
A lengthy discussion took place about the 4 events and it was very clear that there was an insufficient number of volunteers come forward, to cover all 4 events. It was agreed that due to the lateness of the meeting, an Events meeting needed to be called for the following week, to conclude the arrangements and establish what volunteers would be available.
- To consider the calling of Annual Parish Meeting – Wednesday, 25 May 2022 at 6.00pm at Selston Parish Hall.
RESOLVED: To go ahead with calling an Annual Parish meeting on Wednesday, 25 May 2022 at 6.00pm at Selston Parish Hall
- Date, time and venue of next meeting – Wednesday, 25 May 2022 at 7.00pm at Selston Parish Hall – Noted
Meeting closed at 10.00 pm
Confidential item:
Minute No. 626 – To approve incremental increase of office staff
RESOLVED: To approve the incremental rise to the next spinal column point within the relevant scales.