Minutes of Meeting of the Parish Council held on Monday, 27 June 2022 at 7.30pm at Underwood Community Centre.
Present:
Cllr D Deaves
Cllr P Easom
Cllr S Fletcher
Cllr A Hankin
Cllr D Hodgman
Cllr B Jackson
Cllr S Jackson
Cllr A Justice
Cllr D Justice (Chair)
Cllr D Martin
Cllr J O’Byrne
Cllr P Pilgrim
Cllr D Wilson
Cllr M Wright
Apologies:
Cllr M Garner – personal
Cllr J Gregory – personal
Cllr B Hankin – work commitments
Cllr S Hey – personal
Cllr R Hughes – personal
Also present: –
Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk) and 3 members of the public
- To accept apologies for absence
RESOLVED: Apologies were received as above and accepted by the Council
- Update on Cllr Sam Wilson’s resignation
It was noted that Cllr Wilson’s resignation still hasn’t been received in writing, so he does currently remain a Parish Councillor (LGA 1972 Sec.84). The Clerk has written to him as advised by NALC.
In accordance with GDPR, his details have been removed from both the Parish Council’s website and that of ADC.
Cllr O’Byrne joined the meeting.
- To receive declarations of interest from Councillors
Cllr A Hankin – items 11 (planning) and ADC correspondence non pecuniary
Cllr D Hodgman – items 12, 13 and 15 non pecuniary
Cllr S Jackson – item 15 non pecuniary (Trustee)
Cllr D Justice – items 7, 12 & 13 non pecuniary
Cllr Martin – item 11 (planning) non pecuniary
Joe O’Byrne – item 15 non pecuniary (Trustee)
- To determine which items of the agenda, if any, should be taken with the public excluded
RESOLVED: To move item 22 to ‘Confidential’
- Police report
There was no police representative at the meeting, but an update was passed on by the Parish Clerk. She had been informed that 7 Anti-Social Behaviour Contracts had been issued and appeared to be having an effect. The police are also looking to set up some further police surgery dates soon. These will be noted on the parish council website when received. It was suggested that the Parish Clerk request some feedback on what the response had been like to the previous surgeries.
- Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation – Nothing was raised.
- Presentation by Paul Lake on the intended changes to facilities at the Church of St Michael and All Angels, Underwood
Paul is one of the local ministers whose service to the church is provided on a voluntary basis. Paul had kindly offered to come along and speak to the Parish Council about the proposed plans of the church in terms of moving forward with the times and how this can be achieved in conjunction with the parish council’s facilities at Underwood and any others. A very informative presentation was provided covering some of the history of the church, but also what needs to be done to bring it up to present day expectations and requirements. Further information about the church can be found at www.brinsleywithunderwood.com
- Report back on the 3 Jubilee celebrations
The Chair thanked everyone involved in the 3 recent events, right the way through from the initial planning, the setting up, volunteers at the event and service providers on the day and for the clearing away afterwards. All help was very much appreciated. The Chair also went on to thank the public for supporting the events, acknowledging that without the public, events wouldn’t be such a success.
- To approve the minutes of Selston Parish Council Annual meeting held on 25 May 2022
RESOLVED: To accept the minutes of the annual meeting held on 25 May 2022 as a true record
- To note the re-adoption of the Security Compliance Checklists on 25 May 2022 and for forms to be completed within 28 days of the meeting – Noted
- To consider correspondence received and required actions
A discussion took place around item 11 of correspondence, concerning the sharing of sports pitch at Selston Parish Hall. It was acknowledged that both the football club and cricket club are both doing very well, however, they are well oversubscribed for the facilities available to them. There is also now more of an overlap between one season finishing and next one starting. Selston High School pitches and Leisure facilities are no longer open to the public so the assistance of Ashfield District Council has been requested.
Cllr D Martin informed that there are ongoing talks with the Two Counties Trust, he has given contact details for Bracken Park to Selston Football Club and that there may be a pitch available at Mayfield Street Kirkby which he would investigate.
It was AGREED for the Clerk to send a response to the resident outlining the Parish Council’s position.
Item 6 – The Chair reminded Councillors of the New Councillor Training currently available in July if anyone was interested in doing this. At the moment, there is only 1 Councillor come forward to do it.
Cllrs D Justice and D Hodgman left the room whilst items 12 and 13 were discussed and Cllr B Jackson stepped in as Vice Chair for those 2 items.
- To consider increasing quarterly funding towards the Community News
The request had been circulated to all Councillors ahead of the meeting.
RESOLVED: To approve the additional £100 per quarter as requested.
- To consider request from Community News for subsidised room hire
Details of this request had also been circulated to Councillors ahead of the meeting.
RESOLVED: To not approve this request on the basis that there had previously been a decision to ‘not offer any free room hire’.
Cllrs D Justice and D Hodgman returned to the room and Cllr D Justice resumed as Chair.
- To consider renewal of Cyber Insurance policy for renewal on 1 July 2022 at a cost of £319.20
RESOLVED: To renew the Cyber Insurance policy at a cost of £319.20
- Update from Selston Parish Village Halls Charity
Cllr Hodgman, (Chair of the Trustees) gave an update on matters discussed at the last meeting, which was held on 22 June 2022 and an opportunity was given for questions to be asked. It was confirmed that the improvements to the exterior of Underwood Community Centre will be carried out in August.
- Finance – see attached sheets – Noted
No questions were raised. The next Finance meeting will be held on 13 July 2022.
- To note issue of the Notice of Public Rights & Publication of Unaudited Annual Governance & Accountability Return 13 June 2022 to 22 July 2022 – Noted
- Update from working party on the replacement options for Jacksdale skate park
It was noted that due to other recent events, the working party had not yet met. This item was therefore deferred to a future meeting.
- To consider quote for a concrete base for a Table Tennis table at Middlebrook Recreation Ground
RESOLVED: To approve the quote of £2600 plus VAT
- Update from Allotment Representatives on recent inspections and consider any proposals/action required
Cllrs Easom and Wright reported that they had undertaken an inspection of both sites today.
90% of the allotments were being looked after, but there were some concerns which needed addressing. It had also been indicated that the Allotments committee would like the Parish Council to be more proactive in their approach, to ensuring that the agreement provisions are strictly followed, enabling any neglected plots to be taken on by someone else from the waiting list. Concerns were raised about the high cost of water which the Parish Council pay in comparison to the amount of income received so it will be an Agenda item for the next Council meeting.
RESOLVED: To delegate the Allotment representatives to work with the office and for letters to be sent out as necessary.
Cllrs D Martin & A Hankin left the meeting whilst planning was discussed
- To consider pending Planning Applications
There were no comments in relation to the pending planning applications.
Cllrs D Martin & A Hankin re-joined the meeting
- Old Council Offices – Consider rental proposal received from office tenant
This item was moved to ‘Confidential’
- To consider remaining vacancies for the Parish Council Committees and other bodies
RESOLVED: For the HR Panel to comprise of Cllr D Justice, S Jackson, M Wright and P Easom. For the Grievance Panel to comprise of Cllrs R Hughes, D Deaves and D Hodgman. For the Appeals Panel to comprise of Cllrs S Hey, B Jackson and D Wilson. For the additional Jacksdale Councillor on the Finance Committee to be Cllr P Pilgrim.
- Date, time and venue of next meeting – Monday, 25 July 2022 at 7.30pm at Underwood Community Centre – Noted
Confidential items:
Minute No. 693 – Old Council Offices – Consider rental proposal received from office tenant
RESOLVED: To continue to manage the Old Council Offices on the same arrangements as it currently is and also on the basis as had previously been determined.
Meeting closed at 9.20 pm