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Selston Parish Council > Documents > Minutes 2024 > Minutes from Meeting 29 April 2024

Minutes from Meeting 29 April 2024

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Minutes of Meeting of the Parish Council held on Monday, 29 April 2024 at 7.30pm at Jacksdale Community Centre.

Present:

 

 

 

Cllr Duncan Deaves

Cllr Paul Easom

Cllr Julie Gregory

Cllr Susanne Holmes

Cllr Sue Jackson

Cllr Dawn Justice

Cllr Samantha Limb

Cllr David Martin (Chair)

Cllr Joe O’Byrne

Cllr Deborah Roe

Cllr Steve Whyles

Cllr Dennis Wilson

Cllr Mary Wright

 

 

Apologies:

 

Cllr Jed Bethell

Cllr Mick Garner

 

Also present: –

Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk) and 1 member of the public (Co-optee)

 

  1. To receive apologies for absence

Apologies were received as above

 

  1. To note the resignation of Cllr Paula Pilgrim – Noted

RESOLVED: To send a letter of thanks to Paula Pilgrim for her service to the Parish Council over several years.

 

  1. To consider co-option of 3 Councillors for Selston, 1 Councillor for Jacksdale and 1 Councillor for Underwood

RESOLVED: To co-opt Julia Long as a Parish Councillor for Selston Ward

 

The remaining vacancies will be re-advertised.

 

  1. To receive declarations of interest from Councillors

The Clerk read out declarations received.

Cllr Gregory – items relating to ADC (non-pecuniary)

Cllr Jackson – items 16 and 26 (non-pecuniary)

Cllr Justice – items 20,21, 22 and 25 (non-pecuniary)

Cllr Martin – item 22 Planning (APP/W3005/W/23/3335639) non pecuniary

Cllr O-Byrne – items relating to the Trustees (non-pecuniary)

Cllr Roe – item 22 Planning (APP/W3005/W/23/3335639) non pecuniary

Cllr Wilson – items relating to the Trustees (non-pecuniary)

Cllr Long – item 25 (non-pecuniary)

 

  1. To determine which items of the agenda, if any, should be taken with the public excluded

RESOLVED: To move the following items to ‘confidential’

(1) Item13 (Finance Committee recommendation of 16th April 2024 in relation to hire charges) due to it being of a sensitive nature

(2) Item 16 (Update on land dispute and consider any subsequent actions) due to it being of a sensitive nature and an ongoing legal dispute

(3) Item 18 (Update on the grazing land at Station Road) due to it relating to terms of tenders/contracts

(4) Item 23 (Update on 35 Mansfield Road – to review the property check out form and release of bond) due to it being of a sensitive nature and relating to terms of contract

(5) Item 24 (To consider Estate Agents for the sale of 35 Mansfield Road) due to it relating to terms of tenders, proposals, and contract.

This was resolved by a single vote.

  1. Police report

There was no representation from the Police and no report received.

 

  1. Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation. No public were present.

 

  1. To approve the minutes of Selston Parish Council meeting held on 25 March 2024

RESOLVED: To accept the minutes of the meeting held on 25 March 2024 as a true record.

  1. To consider correspondence received and required actions

RESOLVED: To contact Notts Wildlife in relation to item 7 of correspondence, to enquire if they have any future plans for Jacksdale Nature Reserve.

 

  1. Consider request from Rehab 4 Addiction (a UK-based addiction helpline in Nottinghamshire) to link to the Parish Council’s website on the local links page

RESOLVED: To approve the request from Rehab 4 Addiction.

 

  1. To consider the accounts as attached

There were no questions about the accounts

RESOLVED: To accept the accounts as circulated

 

  1. Draft Finance minutes of 2 April attached – for noting only – Noted

 

  1. To consider draft Finance minutes of 16 April 2024 and any recommendations made

This item was moved to ‘Confidential’

 

  1. To consider any applications for S.137 Grants

RESOLVED: To approve the S.137 request of Allsorts Preschool

Cllr Wilson abstained from this vote and requested that this be recorded.

 

  1. Consider SLCC Membership Renewal Notice

RESOLVED: To approve the renewal of SLCC Membership at a cost of £348

 

  1. Update on land dispute and consider any subsequent actions

This item was moved to ‘Confidential’

 

  1. To consider quote for wildflower areas

This item was discussed at length, highlighting pros and cons around bio diversity and cost.

 

RESOLVED: To not proceed with wildflowers at this time, but to set up a Biodiversity Committee and for that Committee to prepare and present to the Council, a reasonably afforded priced plan for the long-term.

 

Cllr Gregory briefly left the meeting

 

  1. Update on the grazing land at Station Road

This item was moved to ‘Confidential’

  1. Consider request from Riddings & District Canine Society for Dog Show on Woodnook Recreation Ground 6th May 2024

RESOLVED: To approve the request of Riddings & District Canine Society

Cllr Gregory returned to the meeting. Cllr Easom also briefly left the meeting and then returned.

  1. To consider the request for Community Speed watch volunteers

This item was also discussed at length in terms of policing concerns generally.

RESOLVED: To write to the new PCC (after 2nd May) and invite them to a Parish Council meeting, to discuss ongoing issues generally.

  1. To consider pending Planning Applications – No comments

 

  1. To consider pending Planning Appeals

 

APP/W3005/W/24/3338993 – Field West of Felley Alpacas Felley Mill Lane South Underwood – Extension to Agricultural Building

 

As a comment was previously submitted by the Parish Council in relation to the original Agricultural Building, it was RESOLVED: To submit a comment on the same basis, in relation to the extension.

 

  1. Update on 35 Mansfield Road – to review the property check out form and release of bond

This item was moved to ‘Confidential’

  1. To consider Estate Agents for the sale of 35 Mansfield Road

This item was moved to ‘Confidential’

 

  1. Parish Hall – To note the closure of the tearooms – Noted

 

  1. To consider the recommendations of the HR panel for a Caretakers request to reduce their hours and to advertise for a Caretaker to cover weekends at Underwood Community Centre

RESOLVED: To approve the recommendations made, but for the hours to continue to be worked by the Caretaker, pending a replacement being found.

 

  1. To set a date for the Events Committee

A meeting date was set for Wednesday, 1st May 2024 at 2.30pm

 

  1. Date, time and venue of next meeting – Monday, 20 May 2024 at 7.30 pm

RESOLVED: For the May meeting to be held at Jacksdale Community Centre

 

Confidential items:

Minute No. 233 – Consider recommendation of the Finance Committee on 16th April 2024 in relation to hire charges

RESOLVED: As an interim, proceed to invoice the Sports Clubs on account as per the Finance Committee recommendations but ensure they know that this is an interim.

Minute No. 236 – Update on land dispute and consider any subsequent actions

RESOLVED: That the Solicitors instructed are approved

 

Minute No. 238 – Update on the grazing land at Station Road

RESOLVED: To get the land registered first

 

Minute No. 243 – Update on 35 Mansfield Road – to review the property check out form and release of bond

RESOLVED: To accept the proposal suggested and authorise the Agent with it.

 

Minute No. 244 – To consider Estate Agents for the sale of 35 Mansfield Road

Two agents have been approached, but further information is awaited.

RESOLVED: To delegate this to the Clerk once information is available.

Meeting closed at 9.50 pm