Documents
Selston Parish Council > Documents > Minutes 2024 > Minutes from Meeting 30 September 2024

Minutes from Meeting 30 September 2024

Minutes 2024 Uploaded on December 3, 2025
Download

Minutes of Meeting of the Parish Council held on Monday, 30 September 2024 at 7.30pm at Jacksdale Community Centre.

 

Present:

 

Cllr Duncan Deaves

Cllr Julie Gregory

Cllr Susanne Holmes

Cllr Sue Jackson

Cllr Dawn Justice

Cllr David Martin

Cllr Dennis Wilson

Cllr Mary Wright

 

 

Apologies:

 

Cllr Jed Bethell

Cllr Paul Easom

Cllr Julia Long

Cllr Deborah Roe

Cllr Steve Whyles

 

 

Also present: –

Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk) and 2 members of the public

 

  1. To receive apologies for absence

RESOLVED: To accept Cllr Whyles’ request for approved absence from meetings for up to 12 months, due to his temporary working commitments.

All other apologies were received as above

 

  1. To note the resignation of Cllr Joe O’Byrne – noted

 

  1. To consider co-option of 2 Councillors for Selston, 3 Councillors for Jacksdale and 2 Councillors for Underwood

 

RESOLVED: To co-opt Ken Tetley as a Parish Councillor for Jacksdale and the Declaration of

Acceptance of Office was signed

 

  1. To receive declarations of interest from Councillors

The Clerk read out declarations received.

 

Cllr Gregory – all ADC items non-pecuniary

Cllr Jackson – all items connected to SPVH charity (Trustee) non-pecuniary

Cllr Justice – items relating to ADC and to the Trustees non-pecuniary

Cllr Martin – item 18 and 30 non-pecuniary

 

  1. To determine which items of the agenda, if any, should be taken with the public excluded

RESOLVED: To move the following items to ‘confidential’

(1) Item 23 (Update on land dispute and consider any subsequent actions) – due to it being of a sensitive nature and an ongoing legal dispute

(2) Item 34 (To ratify conclusion of grievance) due to it being of a sensitive nature

(3) Item 35 (To consider the role of the HR Committee, following the engagement of BrightHR services) due to it being of a sensitive nature

 

This was done by a single resolution.

 

  1. Police report

There was no representation from the Police due to it being their rest day.

 

  1. Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation.

 

No questions raised.

 

A representative of Selston Football Club was due to provide a short presentation regarding maintenance of the Parish Hall grounds but was unable to attend due to illness.

 

  1. To approve the minutes of Selston Parish Council meeting held on 29 July 2024

RESOLVED: To accept the minutes of the meeting held on 29 July 2024 as a true record

 

  1. To consider the accounts to 31st August 2024 as attached

No questions were asked.

RESOLVED: To accept the accounts as circulated

 

  1. To consider £1200 being vired from account code 4600 (OCO wages) to 4020 (Subscriptions) to cover the Bright HR monthly fees, as recommended by the Finance Committee on Monday, 6th August 2024

RESOLVED: To approve this recommendation by the Finance committee.

 

  1. To note the draft Finance minutes of 6th August 2024 as attached – noted

The Clerk advised that the next Finance meeting is scheduled for 8th October 2024 at 2pm in the Eleanor Adams Room.

 

  1. To consider replacement Parish Councillor from the Underwood ward to be a member on the Finance Committee

This item was deferred until the next meeting.

 

  1. To note the conclusion of External Audit for 2023/24 – noted

Thanks, were also expressed to the Clerk for her efforts in achieving an exemplary set of accounts for 2023/24.

 

  1. To consider quotes for a replacement electric van which is used primarily by the Parish Warden

Due to the complications in obtaining a quote too early, when the van is not due to be changed until March 2025, this item was deferred.

 

RESOLVED: To defer this item to the November meeting

 

  1. Consider changing the times of considering S137 requests from quarterly to each of the monthly Council meetings and approve associated amendments to the criteria

 

RESOLVED: To amend the timescale for considering S. 137 requests from quarterly Parish Council meetings to each monthly Parish Council meetings.

 

  1. Consider request from Marine Training Corps for funding of room hire from S.137 monies

 

RESOLVED: To pay for half of the room hire costs incurred by the group each month, based on the 4 hours per week, up to a maximum amount of half of the amount which was originally requested.

 

  1. To consider pending Planning Applications

A discussion was held regarding planning application V/2024/0346 – Land Adjacent, Church Lane, Underwood.

 

RESOLVED: To submit a response to ADC planning regarding the contamination of the land due to it being used as a landfill site when the prefabs on Church Lane were demolished.

 

 

  1. To consider pending Planning Appeals

There were no new comments to be made in relation to the planning appeal reference, PP/W3005/W/24/3347049.

 

  1. To consider Parish Council representative(s) for attending Planning Committee meetings on any relevant applications, to present the view of the Parish Council – no one nominated to attend.

 

  1. To consider correspondence received and required actions – No actions other than to thank the Parish Warden for cleaning up the play park at Woodnook recreation ground.

 

  1. To consider VIA’s offer for Winter Service 2024/2025

It was agreed to just accept the 5 x 20kg bags of sale which will be provided free of charge.

 

  1. Consider proposals from Biodiversity Committee

(Clerk emailed the link to Nottinghamshire’s Local Biodiversity Action Plan on 6th August 2024)

RESOLVED: To approve the ideas put forward and to further provide a budget of up to £1000 from the ground’s maintenance budget to cover the costs.

 

  1. Update on land dispute and consider any subsequent actions

This item was moved to ‘Confidential’

 

  1. Update on potential sale of grazing land at New Selston – No update

 

  1. To consider the possibility of changing to P50 fire extinguishers for the Community Centres

RESOLVED: To leave matters as they are for now.

 

  1. Old Council Offices – to note the reletting of the office space

Noted

 

  1. Consider which two Councillor Trustees will be appointed on behalf of the Parish Council to execute documentation in relation to the registration of land at Selston Parish Hall and Station Road, New Selston and for prospective sale documentation as well

 

RESOLVED: For Cllr Wright, as Chair of Trustees, to be appointed as one of the representatives for execution of any related documentation.

RESOLVED: For Cllr Sue Jackson to be the other nominated person to execute related documents.

 

  1. Update on sale of 35 Mansfield Road

There was no further progress to report. The matter is still with the Land Registry and our legal team are trying to get the matter expedited.

 

  1. To consider arrangements for Remembrance Day on Sunday, 10th November 2024, including who will lay wreaths on behalf of the Parish Council

It was noted that Cllr Martin will do what he normally does, regarding the barriers etc.

 

It was agreed for Cllr Wright to lay the Parish Council’s wreath at Selston and Cllr S Jackson to lay the wreath at Jacksdale.

 

The Clerk was asked to contact Cllrs Roe and Limb to see if one of them would lay the wreath at Underwood.

 

  1. To consider the purchase of lamppost poppies

RESOLVED: To purchase 100 lamppost poppies from the Royal British Legion at a cost of £500 inclusive of VAT.

 

  1. To consider holding a Christmas event in conjunction with the trustees of Selston Parish Village Halls Charity

RESOLVED: To approve for the event to be held at the Old Council Offices in Selston on 29th November 2024.

 

  1. To consider an event for VE Day in May 2025

A general discussion was held as to what the event might involve.

 

  1. To agree a venue for the next meeting to be held on Monday, 21 October 2024 at 7.30 pm

RESOLVED: For the October meeting to be held at Jacksdale Community Centre.

 

  1. To ratify conclusion of grievance

This item was moved to ‘Confidential’

 

  1. To consider the role of the HR Committee, following the engagement of BrightHR services

This item was moved to ‘Confidential’

 

Confidential items:

 

Minute No. 366 – Update on land dispute and consider any subsequent actions

RESOLVED: For a letter to be sent advising of the 14-day period and how they intend to proceed with previous correspondence. To also include the two available options for resolving the original dispute.

 

The Assistant Clerk left the meeting.

Minute No. 377 – To ratify conclusion of grievance

Notes from the grievance were circulated to all Councillors and the item was appropriately endorsed by the Parish Council.

 

Minute No. 378 – To consider the role of the HR Committee, following the engagement of BrightHR services

RESOLVED: To continue with the HR Committee as support for the Parish Clerk when required.

For the HR Committee to meet in 3 months’ time to review the Bright HR services.

 

It was clarified that the current HR Terms of reference will remain unchanged and that any decisions of the HR Committee will need to be ratified by the Full Council.

 

 

 

Meeting closed at 9.40 pm