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Selston Parish Council > Documents > Minutes 2025 > Minutes from Meeting 31 March 2025

Minutes from Meeting 31 March 2025

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Minutes of Meeting of the Parish Council held on Monday, 31st March 2025 at 7.30 pm at Jacksdale Community Centre.

 

Present:

 

Cllr Jed Bethell

Cllr Duncan Deaves

Cllr Paul Easom

Cllr Julie Gregory

Cllr Brian Jackson

Cllr Sue Jackson

Cllr David Martin

Cllr Ken Tetley

Cllr Mary Wright

 

 

Apologies:

 

Cllr Frances Brown – personal

Cllr Dawn Justice – unwell

Cllr Deborah Roe – personal

Cllr Dennis Wilson – personal

 

 

Cllr Whyles submitted his resignation on Monday, ahead of the meeting.

 

Also present: –

Lisa Simpson (Clerk), Tracey Kirkland-Walker (Assistant Clerk), PC Rob Cook and 6 members of the public

 

  1. To receive apologies for absence

Apologies were received as above

 

  1. To consider co-option of 2 Councillors for Selston, 1 Councillor for Jacksdale and 3 Councillors for Underwood

RESOLVED: To co-opt Helen Dooley as a Parish Councillor for Selston ward.

 

Cllr Dooley signed her Acceptance of Office and then joined in the meeting.

 

  1. To receive declarations of interest from Councillors

Cllr Easom – item relating to the allotments

Cllr B Jackson – item 23 non-pecuniary relating to Trustees

Cllr S Jackson – item 23 non-pecuniary relating to Trustees

Cllr Gregory – items relating to Ashfield District Council, Trustees and Light-up Jacksdale Appeal

 

  1. To determine which items of the agenda, if any, should be taken with the public excluded

RESOLVED: To move items 24, 25 and 26 to ‘Confidential’

Item 24 (Update on sale of 35 Mansfield Road and consider any actions) – due to relating to terms of tenders/contracts

Item 25 (Update on land dispute and consider any actions) – due to being of a sensitive nature and an ongoing legal dispute

Item 26 (Update on potential sale of grazing land at New Selston) – due to relating to terms of tenders/contracts

 

This was done by a single resolution, after the Police Report had been done.

 

  1. Police report

A brief verbal update was given by PC Rob Cook. Councillors were given the opportunity to raise questions and PC Cook was happy to respond accordingly. He also apologised for their absence at the last meeting, which was due to unforeseen circumstances.

 

  1. Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation.

 

The Vice Chair of Selston Football Club, along with another committee member from the club were given an opportunity to provide a presentation to the Parish Council on behalf of the Football Club. This provided the club’s vision of how they would like to see the club move forward in the future, in order to progress for the wider benefit of the community. This included ideas on what potential improvements were likely needed at the ground in order for this to be fully achieved. It was acknowledged that at this stage it is purely an idea and much more work is needed.

 

The Chair thanked the representatives for their input and indicated that the matter was something that needed to be considered in much more detail (separate from the Council’s meeting) and by the wider authorities, including in particular, the school.

 

It was suggested that the Football Club share their presentation content with the Parish Clerk for circulation to the Councillors, which they were happy to do.

 

  1. To approve the minutes of Selston Parish Council meeting held on 24 February 2025

RESOLVED: To accept the minutes of the meeting held on 24 February 2025 as a true record

 

  1. To consider the accounts to 28 February 2025 as attached

No questions were asked.

RESOLVED: To accept the accounts as circulated.

 

  1. To consider and approve the Bank Reconciliations as at 28th February 2025

RESOLVED: To approve the Bank Reconciliation as at 28th February 2025 (as emailed 27th March 2025)

 

  1. To review and approve the Financial Regulations

RESOLVED: To approve the amended Financial Regulations (as circulated on 13th March 2025)

 

  1. To consider options for replacing waste bins within the parish

RESOLVED: To proceed with the donated bin option (at a cost of £3389.90) and for the monies to be transferred into earmarked reserves.

 

  1. To consider any applications for S.137 Grants

RESOLVED: To not approve the Nimble Fingers’ application due to it not meeting the criteria.

It was agreed that the request could be brought back for further consideration at a future meeting, if it was for something like room hire.

 

The Light up Jacksdale application had incorrect information on it, so was withdrawn.

 

  1. To note the S.137 expenditure limit for parish and town councils for 2025/26

It was noted that the Section 137 expenditure limit for parish and town councils in England for the 2025/26 financial year has been set at a limit of £11.10 per elector, up from £10.81 in 2024/25.

 

  1. Update on van insurance following delegation to the Clerk

The Clerk advised that the total paid for the van insurance was £838.00.

 

  1. To consider and approve renewal of Parish Council insurance

It was noted that a Long Term agreement was approved in March 2024.

RESOLVED: To approve the amount of £4336 for the insurance renewal.

 

  1. To note the draft Finance minutes of 18th March 2025 as attached – Noted

No questions were asked.

It was advised that the next finance meeting will be on 15th April 2025.

 

  1. To consider pending Planning Applications

There were no comments in relation to the pending planning applications

 

  1. To consider pending Planning Appeals – Noted

 

  1. To consider Parish Council representative(s) for attending Planning Committee meetings on any relevant applications, to present the view of the Parish Council

No nominations made.

 

  1. To consider correspondence received and required actions – no actions other than, it was agreed for the Clerk to obtain a quote from Joshua Daniels in relation to item 18 of correspondence.

 

  1. Consider request for use of Jubilee Community Orchard for conservation activities

RESOLVED: To approve the request and send a letter to residents the content of which should be agreed with the organiser.

 

  1. Consider and approve amendments to the Parish Council’s allotment letting agreement and approve the structures form referred to in the agreement

RESOLVED: To approve the amendments to the Parish Council’s allotment letting agreement (as circulated), approve the new structures form (as circulated) and approve the increased site deposit for new holders to be £50.

 

  1. Consider any recommendations of Selston Parish Village Halls Charity from the zoom meeting on 25th March 2025 – Nothing to consider.

 

  1. Update on sale of 35 Mansfield Road and consider any actions

This item was moved to ‘Confidential’

 

  1. Update on land dispute and consider any actions

This item was moved to ‘Confidential’

 

  1. Update on potential sale of grazing land at New Selston

This item was moved to ‘Confidential’

 

  1. Consider the remaining places on the Emergency First Aid at Work Training

Cllrs S Jackson and D Deaves requested to be added to the training session.

 

  1. Update on VE Day 80 event plans and consider any recommendations

An update was provided by the Assistant Clerk.

 

  1. To note the next Parish Council meeting to be held on Tuesday, 22 April 2025 at 7.00 pm at Old Council Offices, Selston – Noted

This date and time are different to the normal schedule timings for council meetings.

 

  1. To ratify that only a .gov.uk domain will be used by all Parish Councillors for parish council business

It was reiterated by the Clerk that from 1st April 2025, all Councillors should have a Council email address purely for council business. She referred to the recent NALC circulars about this and confirmed that it is now a requirement from 1st April, not a recommendation.

 

It was further noted that by staff continuing to email council business to a personal email account, put them in breach of the regulations.

 

Despite the above, the Council were unhappy to ratify the motion, until further advice had been sought by the Parish Clerk.

 

Confidential items:

 

Minute No. 514 – Update on sale of 35 Mansfield Road and consider any actions

It was acknowledged what sale price had been approved by the charity and that this did not include any damp work being undertaken on behalf of the vendors.

 

Minute No. 515 – Update on land dispute and consider any actions

No update available.

 

RESOLVED: To approve payment of the invoice received for further work undertaken by the Council’s Solicitor.

 

Minute No. 516 – Update on potential sale of grazing land at New Selston

This matter has been chased up, but no response received.

 

Meeting closed at 9.30 pm