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Selston Parish Council > Documents > Minutes 2025 > Minutes from Meeting 24 February 2025

Minutes from Meeting 24 February 2025

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Minutes of Meeting of the Parish Council held on Monday, 24 February 2025 at 7.30pm at Jacksdale Community Centre.

 

Present:

 

Cllr Frances Brown

Cllr Duncan Deaves

Cllr Paul Easom

Cllr Julie Gregory

Cllr Brian Jackson

Cllr Sue Jackson

Cllr Dawn Justice

Cllr David Martin

Cllr Ken Tetley

Cllr Mary Wright

 

 

 

Apologies:

 

Cllr Jed Bethell

Cllr Julia Long – other urgent meeting

Cllr Deborah Roe – personal

Cllr Steve Whyles – work

Cllr Dennis Wilson – work

 

 

Also present: –

Lisa Simpson (Clerk) and Tracey Kirkland-Walker (Assistant Clerk). No members of the public

 

  1. To receive apologies for absence

Apologies were received as above

 

  1. To consider co-option of 2 Councillors for Selston, 1 Councillor for Jackdale and 3 Councillors for Underwood

No applications to consider.

 

  1. To receive declarations of interest from Councillors

Cllr J Gregory – items relating to ADC and Trustees all non-pecuniary

Cllr B Jackson – item 23 non-pecuniary (Trustee)

Cllr S Jackson – item 23 non-pecuniary and anything else to do with trustees

Cllr D Justice – item 16 non-pecuniary (ADC items) and item 23 non-pecuniary (Trustee)

 

  1. To determine which items of the agenda, if any, should be taken with the public excluded

RESOLVED: To move items 20, 23 and 24 to ‘Confidential’

(1) Item 20 (Update on potential sale of grazing land at New Selston) – relates to terms of a contract

(2) Item 23 (Update on sale of 35 Mansfield Road and consider any next steps to be taken) – relates to terms of a contract

(3) Item 24 (Update on land dispute and consider any subsequent actions) – relates to an ongoing legal dispute

This was done by a single resolution.

 

  1. Police report

There was no representation from the Police and no report received.

 

  1. Members of the public are invited to address the Council on agenda items – 15 minutes is designated for public participation.

There were no members of the public present

 

  1. To approve the minutes of Selston Parish Council meeting held on 27 January 2025

RESOLVED: To accept the minutes of the meeting held on 27 January 2025 as a true record

 

  1. To consider the accounts to 31 January 2025 as attached

No questions were asked.

RESOLVED: To accept the accounts as circulated

 

  1. To note the draft Finance minutes of 4 February 2025 as attached – noted

 

  1. To consider any applications for S.137 Grants

A S.137 application received from the Community News in January, had been delayed to this month and was considered further.

RESOLVED: To approve a grant of £500 towards one edition’s printing costs

 

As part of this discussion, the Parish Council agreed that they were keen to reduce their monthly external costs of their pages by the further £100 as had been suggested, but to remain with the 4 pages. It was further highlighted that having the 4 pages, enables the Parish Council to fulfil such obligations as consultations, or lottery funding.

 

RESOLVED: To approve a grant of £148.50 to cover the room hire costs for the Rock n Frocks charity afternoon tea dance.

 

  1. To approve budget for 2025/26

 

Cllr Gregory briefly left the meeting and then returned.

Cllr Easom then also briefly left the meeting and then returned.

 

RESOLVED: To approve the latest draft budget circulated with the Agenda which was dated 18.2.25 and included a precept increase of 5%

 

  1. To consider and approve the Precept for 2025/26

RESOLVED: To approve a 5% increase to the precept for 2025/26 which equates to £92.06 for a band D property

 

  1. To consider options for replacing waste bins within the parish

 

Cllr Tetley briefly left the meeting.

 

It was agreed to defer this matter to the next meeting once the bins had been properly looked at by Councillors.

 

Cllr Tetley returned to the meeting.

 

  1. To consider quotes for improvements to the pathway in front of the play area on Jacksdale recreation ground

RESOLVED: To approve the quote of £5950 plus VAT from AKA based on the expected durability of the work involved.

 

  1. To consider quote for van insurance

The Clerk had been unable to obtain a firm quote at this stage, partly due to the vehicle being a newly registered vehicle. A quote of £908.82 has been received for the existing van.

 

RESOLVED: To delegate the matter to the Clerk

 

  1. To consider pending Planning Applications

There were no comments in relation to the pending planning applications

 

  1. To consider Councillor representative(s) for attending forthcoming Planning Committee meetings on any relevant applications, to present the view of the Parish Council

No proposed nominations were received.

 

  1. To consider correspondence received and required actions – No action required

 

  1. Consider request from Pearsons Fairs to hold annual fair on Woodnook recreation ground from 13 July 2025 until 20 July 2025

RESOLVED: To approve Pearsons Fairs’ request on the normal terms.

 

  1. Update on potential sale of grazing land at New Selston

This item was moved to ‘confidential’

 

  1. Consider formalities for future letting of allotments

The Assistant Clerk had previously circulated to all Councillors a copy of the current allotment agreement and some suggested considerations/amendments.

 

Whilst the proposed amendments were not formally voted on, there were no objections raised other than; as to whether the Parish Council should consider offering vacant plots to current holders, or persons outside of the parish, when there is no one on the waiting in a position to be allocated a plot.

 

RESOLVED: To offer the plot to a current holder, before looking at ‘out of area’ applicants, but this would be limited to a maximum of 2 plots total and as a last resort.

 

It was further agreed that an item should be added to the March agenda, to consider putting in place a regular yearly increase in respect of the allotments.

 

  1. To review and adopt the amended Selston Parish Council’s Standing Orders circulated to Councillors on 11th February 2025

RESOLVED: To adopt the amended Standing Orders as circulated

 

  1. Update on sale of 35 Mansfield Road and consider any next steps to be taken

This item was moved to ‘Confidential’

 

  1. Update on land dispute and consider any subsequent actions

This item was moved to ‘Confidential’

 

  1. Update from Events meeting on 6th February 2025 and consider any recommendations

The Assistant Clerk had previously circulated details of the programme for the day, together with any proposed costings to date. This was well received.

 

The Clerk was asked to look at whether the proposed donkey rides could be covered on the Parish Council’s insurance, as it may not otherwise be a viable option for this to take place.

 

  1. To note the next Parish Council meeting to be held on Monday, 31st March 2025 at 7.30 pm at Jacksdale Community Centre – noted

 

  1. To consider future full council meeting dates and the availability of the Clerk

RESOLVED: To move the April meeting to Tuesday, 22nd April 2025 at 7.00 pm at the Old Council Offices, Selston.

 

RESOLVED: To hold the annual meeting of the Parish Council on Tuesday, 20th May 2025 at 7.00 pm at Old Council Offices, Selston and for there to be no annual parish meeting.

 

RESOLVED: To approve the further meeting dates as follows and for these to all be held at Jacksdale Community Centre:

30th June 2025, 28th July 2025, 29th September 2025, 27th October 2025, 24th November 2025,

26th January 2026, 23rd February 2026 and 30th March 2026.

 

  1. To note that Emergency First Aid at Work Training has been booked for staff and there are 4 spare places if any councillors would like to attend 8th and 15th April 9am to 12pm – noted

The Clerk advised that the cost of the training was £695 for up to 12 people. There are only 8 places being taken by staff, so if any other Councillors were interested, there were 4 spaces. Cllrs Tetley and Wright requested to attend.

 

Confidential items:

 

Minute No. 482 – (Update on potential sale of grazing land at New Selston)

  RESOLVED: To continue to lease the land until sale

 

Minute No. 485 – Update on sale of 35 Mansfield Road and consider any next steps to be taken

It was agreed to add this matter as a regular item for the foreseeable future and to also ask the agents for a board to go up. Defer a decision to March.

 

Minute No. 486 – Update on land dispute and consider any subsequent actions

There was no further update on this matter.

 

Meeting closed at 9.20 pm